Article IV: Officers and Functionaries (SMC Club Bylaws)
Section 1. Officers and Duties. The Club’s elected officers shall be as follows: President, First Vice-President, Second Vice-President, Secretary, and Treasurer.
President: The President shall preside at all meetings of the membership and of the Executive Board; shall co-sign authorized expenditures and promote all things necessary and proper for the furtherance of the objectives of the Club.
First Vice-President: The First Vice-President shall be responsible for programs at regular meetings and special events. He or she shall be responsible for alerting the public, through various media available, about meetings and other activities being sponsored by the Club; for alerting the media about special events; and for reporting through letters and articles on special topics of interest to the party. During the absence or inability of the President to render and perform his or her duties or exercise the powers set forth in these bylaws, or by resolution of the membership, the same shall be performed and exercised by the First Vice-President. When so acting, he or she shall have all the powers and be subject to all the responsibilities hereby given to or imposed upon the President
Second Vice-President: The Second Vice-President shall be the membership chairperson. During the absence or inability of the President and First Vice-President to render and perform their duties or exercise their powers as set forth in these by-laws or by resolution of the membership, the same shall be performed and exercised by the Second Vice- President. When so acting, he or she shall have all the powers and be subject to all the responsibilities hereby given to or imposed upon the President and First Vice-President.
Secretary: The Secretary shall keep the minutes of the Executive Board and of the general membership meetings. He or she shall be custodian of the records, maintain correspondence when necessary, and notify the membership when meetings occur.
Treasurer: The Treasurer shall be responsible for all the funds of the Club. He or she shall be responsible for devising various means to raise funds other than membership dues, for the Club. Funds shall be deposited in such bank or trust company as designated by the Executive Committee. The Treasurer shall disburse funds only after approval of the membership at a regular meeting of the membership with the following exception: the President may authorize funds up to $500.00 to enable the Club to function. At each regular meeting the Treasurer shall report on the financial status of the Club. The Treasurer shall keep correct books of account of all business transactions. The Treasurer shall maintain a record of all paid members and shall report monthly any changes in the paid membership to the Newsletter Editor.
Section 2. Nomination Procedure and Time of Elections.
The President and Treasurer shall be elected in odd-numbered years, while the Vice Presidents and Secretary shall be elected in even-numbered years. At each September meeting the President shall appoint a chairperson and two members, to be approved by the membership attending, to serve as a Nominating Committee. It shall be the duty of this committee to nominate candidates for the offices to be filled at the December meeting. At the October meeting, the Nominating Committee shall present a slate of officers to be voted on at the November meeting. Before the election at the November meeting, additional nominations may be made from the floor. Installation shall occur at the December meeting, and new officers will assume duties as of January 1.
Section 3. Functionaries. The President may appoint the following functionaries whose duties are herein described.
Parliamentarian: The Parliamentarian shall assist with and rule on all matters of parliamentary procedure and shall be an ex officio, non-voting member of the Executive Board. The Parliamentarian shall be appointed by, and serve at the pleasure of, the President.
Newsletter Editor: The Newsletter Editor shall publish and distribute a monthly newsletter and shall be an ex officio nonvoting member of the Executive Board. The editor may assist the Treasurer with the Club’s membership roster.
Website Administrator: The Website Administrator shall be responsible for maintaining an accurate and up-to-date Club presence and website on the Internet. The Website Administrator shall be an ex officio, non-voting member of the Executive Board.